Contract renewals and commitments for finance teams
Know what you've committed to, and when you can still say no.
LedgerGuard turns your vendor contracts into one ledger of renewal dates, notice deadlines and committed spend. Every term links to the clause it came from, and your team confirms it before anyone relies on it.
9.2This Agreement shall automatically renew for successive twelve (12) month terms unless either party provides written notice of non-renewal at least sixty (60) days prior to the then-current term end date.
11.1Either party may elect not to renew by giving the other party written notice no less than thirty (30) days prior to the end of the then-current Subscription Term.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Subscription Term: 16 November 2025 through 15 November 2026.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Total annual fees: USD 25,000.00, invoiced annually in advance.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
11.1This Agreement shall automatically renew for successive twelve (12) month periods unless either party elects not to renew in accordance with this Section.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
9.2This Agreement shall automatically renew for successive twelve (12) month terms unless either party provides written notice of non-renewal at least sixty (60) days prior to the then-current term end date.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Salesforce
Sales Cloud · Subscription · 5 terms extracted
1 term needs review
Notice deadline
28 Oct 2026
in 16 days
Renews
28 Dec 2026
If no notice is given
Annual commitment
$120,000
USD
Auto-renews
Yes
12-month terms
Extracted termStatus
SourceOrder Form · page 1
Subscription start date: 28 December 2025. Subscription end date: 27 December 2026.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Salesforce
Sales Cloud · Subscription · 5 terms extracted
1 term needs review
Notice deadline
28 Oct 2026
in 16 days
Renews
28 Dec 2026
If no notice is given
Annual commitment
$120,000
USD
Auto-renews
Yes
12-month terms
Extracted termStatus
SourceOrder Form · page 1
Annual Subscription Fees: USD 120,000.00, invoiced annually in advance.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
9.2This Agreement shall automatically renew for successive twelve (12) month terms unless either party provides written notice of non-renewal at least sixty (60) days prior to the then-current term end date.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
6.4Fees for each renewal term may increase by no more than seven percent (7%) over the fees applicable in the immediately preceding term.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Personio
HR platform · Subscription · 4 terms extracted
1 term needs review
Notice deadline
30 Nov 2026
in 49 daysUnconfirmed
Renews
1 Mar 2027
If no notice is given
Annual commitment
€85,000
EUR
Auto-renews
Yes
12-month terms
Extracted termStatus
SourceSubscription Terms · § 14.3 · page 9
14.3The Agreement may be terminated by either party with effect from the end of the current term by giving notice at least ninety (90) days before that date.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Personio
HR platform · Subscription · 4 terms extracted
1 term needs review
Notice deadline
30 Nov 2026
in 49 days
Renews
1 Mar 2027
If no notice is given
Annual commitment
€85,000
EUR
Auto-renews
Yes
12-month terms
Extracted termStatus
SourceOrder Form · page 1
Initial term: 1 March 2026 to 28 February 2027.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Personio
HR platform · Subscription · 4 terms extracted
1 term needs review
Notice deadline
30 Nov 2026
in 49 days
Renews
1 Mar 2027
If no notice is given
Annual commitment
€85,000
EUR
Auto-renews
Yes
12-month terms
Extracted termStatus
SourceSubscription Terms · § 14.2 · page 9
14.2Unless terminated in accordance with Section 14.3, the Agreement renews automatically for a further twelve (12) months.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
12.2Customer may elect not to renew by providing notice no later than forty-five (45) days before the end of the Committed Term.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Committed Term: 1 February 2026 – 31 January 2027.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Customer commits to a minimum annual spend of USD 24,000.00. Usage above the commitment is billed monthly in arrears at on-demand rates.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
12.2The Committed Term will renew automatically for successive twelve (12) month terms unless Customer elects not to renew.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Microsoft 365
Productivity · Enrollment · 3 terms extracted
1 term needs review
Notice deadline
None
Expires at term end
Expires
31 Mar 2027
Needs a new agreement
Annual commitment
$28,000
USD
Auto-renews
No
—
Extracted termStatus
SourceEnrollment · page 1
Enrollment period: 1 April 2026 to 31 March 2027.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Microsoft 365
Productivity · Enrollment · 3 terms extracted
1 term needs review
Notice deadline
None
Expires at term end
Expires
31 Mar 2027
Needs a new agreement
Annual commitment
$28,000
USD
Auto-renews
No
—
Extracted termStatus
SourceEnrollment · page 2
Annual price for the enrolled products: USD 28,000.00.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Microsoft 365
Productivity · Enrollment · 3 terms extracted
1 term needs review
Notice deadline
None
Expires at term end
Expires
31 Mar 2027
Needs a new agreement
Annual commitment
$28,000
USD
Auto-renews
No
—
Extracted termStatus
SourceEnrollment · § 4 · page 3
4This Enrollment expires at the end of its term and does not renew automatically; a new enrollment is required to continue service.
Needs reviewSuggested by extraction. Check it against the highlighted clause.In the product, you would edit the value here and the correction is recorded with your name.
Interactive sample. Select a contract or a term to see the clause it came from. Contracts, dates, people and amounts are invented; vendor names are for illustration only and imply no affiliation.
Why it matters
The date that decides your renewal is the notice deadline.
Most vendor contracts renew automatically unless you give notice 30 to 90 days before the term ends. Miss that date and next year's spend is already committed.
You can cancel or renegotiate
Renewal is binding
Today · 12 OctNotice deadline28 Oct
Renews28 Dec
Example: a 12-month subscription with a 60-day notice period, from the sample above.
Notice deadlines
Act while you still have leverage
LedgerGuard works out the last day to cancel or renegotiate each contract and ranks your renewals by that date.
Committed spend
Totals you can put in front of the board
See annual commitments by vendor in your base currency. Contracts in other currencies are listed separately, never quietly added to the total.
Renewal terms
Negotiate with the contract's own terms
Auto-renewal, price-increase caps and minimum commitments sit next to each deadline, so you know your position before the vendor calls.
How it works
From PDF to a ledger you can rely on.
1Upload
Add your contracts
Upload agreements, order forms and amendments as PDFs. Start with the three you're least sure about.
Salesforce_MSA_2025.pdf12 pages
Salesforce_OrderForm.pdf2 pages
2A person confirms
Review each extracted term
LedgerGuard proposes dates, amounts and renewal terms. Each one opens on its source clause, and someone on your team confirms or corrects it.*
Notice period60 daysConfirmed
Renewal price increaseCapped at 7%Needs review
3Track
Track deadlines and commitments
Track upcoming renewals and notice deadlines, and review dates that still need confirmation.
Salesforce notice deadline28 Oct
Auto-renewal dateNeeds confirmation
* Extraction can be wrong, so it never has the last word. Every term stays marked Needs review until a person checks it against the contract and confirms it.
Trust
Built to answer your auditor's questions.
Contracts are sensitive, and the numbers drawn from them end up in forecasts. Each figure keeps its evidence, and your data stays in your workspace.